Simplified StartupCollect
- Bank and card feeds synced
- Receipts and bills gathered
- Questions sent to you
Books that are closed,reconciled, and ready.
Monthly bookkeeping for small businesses and startups: categorized transactions, reconciled accounts, and clear reports you can actually use.
Monthly bookkeeping covers your records and reports. Tax filing and tax advice are handled by your CPA, and we’re happy to work alongside them.
QuickBooks & Xero Reconciled every month Reports you can read Year-end package for your CPA
Why up-to-date books matter
Money pressures are common: clean books make them easier to see.
The Federal Reserve’s survey of more than 7,600 small employer firms.
0%
Rising costsShare of small firms citing rising costs of goods, services, or wages as a financial challenge. Federal Reserve, 2025 SBCS
0%
Paying operating expensesShare citing paying operating expenses as a financial challenge. Federal Reserve, 2025 SBCS
0%
Uneven cash flowShare citing uneven cash flows as a financial challenge. Federal Reserve, 2025 SBCS
0%
Owed on unpaid invoicesShare of small businesses owed money on unpaid invoices. Intuit QuickBooks, 2025 Late Payments Report
Clean, current books won’t remove these pressures, but they make them far easier to see and plan for.
How it works
Your monthly close, week by week.
Every month follows the same rhythm, so your books are finished on a predictable schedule.
Categorize & reconcile
- Transactions categorized
- Bank and card accounts reconciled
- Uncategorized items cleared
Review
- Receivables and payables checked
- Accruals and adjustments posted
- Accuracy review
Report
- Monthly reports delivered
- Summary of key changes
- Optional review call
Timing depends on how quickly documents and answers come in each month.
What you receive
Your monthly report pack.
Each month you get a short set of reports that answer the questions owners ask most.
Profit & Loss
AnswersDid we make money this month?
Balance Sheet
AnswersWhat do we own and owe?
Cash Flow Statement
AnswersWhere did the cash go?
A/R Aging
AnswersWho still owes us money?
A/P Aging
AnswersWhich bills are coming due?
Monthly Summary
AnswersWhat changed and what needs attention?
Who does what
Bookkeeper vs accountant vs tax preparer.
These roles are often confused. Here’s a simple, general breakdown of how they differ.
Bookkeeper
Accountant / CPA
Tax preparer
Main job
Records & organizes every transaction
Analyzes finances and advises on strategy
Prepares and files tax returns
How often
Weekly or monthly
Monthly, quarterly, or yearly
Mostly once a year
Typical work
Categorizing, reconciling, monthly reports
Financial review, planning, audits
Returns, deductions, filings
How they connect
Keeps your books current every month
Relies on accurate books for advice
Relies on accurate books at tax time
Signs to watch for
Do your books need help?
If a few of these sound familiar, monthly bookkeeping may be worth a look.
Bank accounts haven’t been reconciled in months
Personal and business expenses are mixed
You don’t know your monthly profit
Tax season means a last-minute scramble
Invoices go unpaid without follow-up
Your CPA keeps asking for cleanup
Receipts live in email and shoeboxes
You’re preparing to raise money or apply for a loan
Behind by several months? Catch-up bookkeeping can bring your books current first, then we move to a monthly schedule.
Software
Platforms we work in.
QuickBooks OnlineXeroGustoStripeShopifyBill.com
Every month includes
From feeds to a year-end package for your CPA.
Bank and credit card feed setup and monitoring
Transaction categorization
Bank and credit card reconciliation
Receipt and bill matching
Accounts receivable and payable tracking
Monthly P&L, Balance Sheet, and Cash Flow Statement
Monthly summary of key changes
Year-end package for your CPA
Secure document sharing
Who uses monthly bookkeeping
Owners who want their evenings, and their numbers, back.
Startups that need clean numbers for investors and planning.
Small businesses where the owner is doing the books at night.
E-commerce brands with high transaction volume across platforms.
Agencies and service businesses tracking invoices, retainers, and expenses.
Common questions
Asked before every close.
It depends on transaction volume, number of accounts, and complexity. We share pricing on the free call.
No. Monthly bookkeeping keeps your records ready for tax time. Your CPA or tax professional handles filing and tax advice, and we work alongside them.
Mainly QuickBooks Online and Xero, connected to tools like Gusto, Stripe, Shopify, and Bill.com.
We start with catch-up bookkeeping to bring everything current, then move to a monthly schedule.
We use secure, permission-based access to your accounting software and a shared folder for receipts and statements.
Yes, you work with a consistent bookkeeper who learns your business, with team backup and oversight so your close never stalls.
Monthly Bookkeeping
Start every month with clear numbers.
Book a free call to talk through your current books and what monthly bookkeeping would look like: we’ll look at how your books are kept today and what the monthly close would cover.